Multiple content types can be added to a document library.

From my posts, you probably already know that I am a huge advocate and proponent of metadata in SharePoint. The major limitation that exists in SharePoint is that you can only assign metadata to the file and not a folder. If you try to tag a folder in SharePoint – you are out of luck. However, there are a few tricks in the book if you do want to assign metadata to folders, and that is what this post is all about. Now, some of these tricks are more of workarounds and not the real ways to tag a folder. Other than Option # 4, all of the options described below are “gimmicks.” I am generally a modest Jewish guy, but today, I will be a bad boy and share with you some of those “undocumented” tricks on how to tag folders with metadata in SharePoint. Psst, don’t tell anyone. What is the problem with folder metadata? If your document library has custom metadata columns and you try and tag the file – you get a document information panel where you can assign metadata to the file. However, if you try to do the same to a folder – you won’t get the same ability. But, as mentioned above, there are a few cool workarounds that will help you tag folders with metadata in SharePoint, each with pros and cons, so here are your options. Option 1: Quick Edit While you can’t tag folders with metadata in SharePoint via a Document Information Panel I mentioned above, you can easily do so via Quick Edit function. • Navigate to the document library where you have folders and custom metadata • In the r...

In this article APPLIES TO: 2013 2016 2019 Subscription Edition SharePoint in Microsoft 365 This article describes content types and workflows and provides guidance about how to plan to integrate them into your SharePoint Server document management solution. A content type is a reusable collection of metadata (columns), workflow, behavior, and other settings for a category of items or documents in a SharePoint Server list or document library. Content types enable you to manage the settings for a category of information in a centralized, reusable way. A workflow lets you attach a business process to items in SharePoint Server. Before you use the Content type overview A content type defines the attributes of a list item, a document, or a folder. Each content type can specify the following: • Properties to associate with items of its type. • Metadata to associate with items of its type. • Workflows that can be started from items of its type. • Information management policies to associate with items of its type. • Document templates (for document content types). • Custom features. You can associate a content type with a list or library. When you do this, you are specifying that the list or library can contain items of that content type and that the New command in that list or library will let users create new items of that type. Note You can also associate properties, workflows, policies, and templates directly with a list or library. However, doing this can limit these associ...

In this article Applies to: SQL Server Reporting Services (2016) SharePoint Power BI Report Server For content related to previous versions of SQL Server Reporting Services (SSRS), see Reporting Services provides predefined SharePoint content types that are used to manage shared data source (.rsds) files, report models (.smdl), and Report Builder report definition (.rdl) files. Adding a Report Builder Report, Report Model, and Report Data Source content type to a library enables the New command so that you can create new documents of that type. Note Reporting Services integration with SharePoint is no longer available after SQL Server 2016. To add content types to a library, you must be a site administrator or have Full Control level of permission. The Reporting Services content types and content type management will automatically be enabled in all document libraries for existing site collections created from the following site template types: • Business Intelligence Center Sites created after the Reporting Services integration will not have the Reporting Services content types enabled. Tip If you have not previously configured content types for a library, first enable management of content types, then enable the Reporting Services content types. See the procedures on enabling content type management in a single document library. Short video: In this topic: • • • • • • Enable content types in all document libraries in an existing BI center • To enable the content types and...

My understanding is that a document can only have one Content Type yet I have several people telling me that it can. Perhaps the confusion is around inheritance. If I inherit from a parent Content Type like Contract and my child is Customer, would the child document be considered to be two content types, Contract and Customer? If Contract has a workflow and Customer has a workflow, does Customer have two workflows associated with that content type? Thanks! it doesn't inherit the associated workflows, but it inherits the columns and when you change parent column setting (ie you add new one, or make one required) you can propagate that change to the child content types. For me the inheritance model makes sense for enterprise where they create base content type and the minimum required set of metadata to be recorded (ie for compliance reasons) then each dept inherits from it to create their own CTs with metadata that is relevant to them but not other depts but conforms to the baseline set by baseline ct.

How did you add the page ? I did the same on a documents library, and tried to create an aritcle page (publishing), and get an exception: Application error when access /_layouts/15/CreatePage.aspx, Error=Value does not fall within the expected range. at Microsoft.SharePoint.Utilities.SPUtility.CreateParentFoldersForFile(SPList list, String url, Boolean createAsListItem) at Microsoft.SharePoint.Publishing.Internal.CodeBehind.CreatePagePage.NewPageItemSave(String pageName, PageLayout pageLayout, String folderUrl, Boolean redirect) Web Part Pages and Wiki pages can be stored in any document library as long as the appropriate content type has been added to the library via its settings. However, the library actually named "Pages" is created & maintained by the Publishing feature. Attempting to rename or delete it will probably not work and/or cause problems. If you want to create Publishing (i.e. - 'Article') pages, but NOT put them in the default Pages library, then you can simply create a normal document library and then add the appropriate content type to it afterwards. Any content type added to a library will show up as an option under the "New Document" button in the ribbon. With SP2013, you can even use the JSLink option to add buttons to your list interface, thereby creating each content type with a single click. It doesn't work that way. Everybody I ask suggest to simply add a content type to a document library, but try to add the content type of article page and try to...

Note This is an open-source article with the community providing support for it. For official Microsoft content, see Content types are a central part of SharePoint. This article will not go into deep details on how to use content types because it depends too much on the use case. This article will cover the backend "stuff" that propagates the content types to our end users. • Learn more: Used in Lists • We use content type in lists when we want to be able to create different list forms without the need of creating multiple lists. • The content type will contain different fields based on the use case. • Many 3rd party solutions for SharePoint are built with lists, and often rely on list content types. Used in Libraries • This is often for different Office file templates. • We use this when we want to provide easy access to document templates to our users. • The content type will contain different fields based on the use case. In SharePoint and Teams As mentioned Content Types are used in lists and libraries. This article will be focused on content types for libraries. When enabled and added to a document library, the content type (for example, "Company presentation") will be available through the "New" menu. If the SharePoint site is connected to Teams, the content type will also be available in Teams. How to create new content types With the current Information Architecture in Microsoft 365, to make content types available for end users there are a couple of approaches: • ...

Hello Community, I am wondering if it is possible to add an existing content type to a document library using the SharePoint Send HTTP Request? I have a flow that gets a list of new sites, and I would like to automatically cycle through those and add a content type to their default document library. If this is not possible, is it possible to add an existing managed metadata column to a document library using the Send HTTP Request? Thanks for the help. Always appreciated. Has anyone recently been able to add content types using addavailablecontenttypes rest api ? Looks like this will no longer works since microsoft has updated the way content types are now published and pulled(On-Demand) instead of pushed to all site collections. Is there a new rest api that can be used now to add a content type from content type hub to a list or library ?

If you are a big fan of metadata, like me, I am sure you are also familiar with a functionality called Content Type. Content Types allow you to organize your content into logical buckets, each with its own set of metadata columns. However, making those content types available on all sites to assure consistency was always a bit of a matzo ball. In this article, I would like to explain to you the only out-of-the-box option we have in SharePoint to make those Content Types available on all your sites. What is a Content Type? In case you are wondering what a Content Type is or are not familiar with how to create one, I suggest you check out this post for additional information. A Content Type is essentially a unique collection of metadata columns for a specific type of content. For example, if you create a Content Type called Content Type Gallery, it might contain the following metadata columns: Client Name, Amount, Due Date. If you create a Content Type called Policy, it might contain a unique set of tags like Author, Owner, Status. Such categorizations allow you to organize your content in a very consistent manner and allow for the different content types to be stored within the same document library (each with its own set of columns). Where are the Content Types created? The Content types are always created at the site level. This makes them available to all the document libraries on that site. I actually published a post a while back on how to create and customize the cont...

Hi, Just to clarify, we cannot add a column to a specific folder structure without affecting other folders or the document library. List views will remain the same for every folder structure in the same document library. As a workaround, you can use document set content type in the document library and display the Yes/No column in the document set properties as following: 1. Navigate to Library Settings > Advanced settings and allow multiple content types. 2. Add "Document Set" content type via Library Settings > Add from existing site content types. 3. Create a Yes/No column via Library Settings > Create Column. Deselect "Add to all content types" and "Add to default view". 4. Click Document Set content type > Add from existing site or list columns and add the Yes/No column. 5. Back to Document Set content type and click Document Set settings. Add the Yes/No column under Welcome Page Columns. Here are your references. Introduction to Document Sets. Customize the Welcome Page for a Document Set. Best regards, Chelsea Wu Please remember to mark the replies as answers if they helped. If you have feedback for TechNet Subscriber Support, contact SharePoint Server 2019 has been released, you can click here to download it. Click here to learn new features. Visit the dedicated forum to share, explore and talk to experts about SharePoint Server 2019. Hi, I'm checking how it is going on with this issue. Please remember to update this thread if you have any progress. Thank you for y...

From my posts, you probably already know that I am a huge advocate and proponent of metadata in SharePoint. The major limitation that exists in SharePoint is that you can only assign metadata to the file and not a folder. If you try to tag a folder in SharePoint – you are out of luck. However, there are a few tricks in the book if you do want to assign metadata to folders, and that is what this post is all about. Now, some of these tricks are more of workarounds and not the real ways to tag a folder. Other than Option # 4, all of the options described below are “gimmicks.” I am generally a modest Jewish guy, but today, I will be a bad boy and share with you some of those “undocumented” tricks on how to tag folders with metadata in SharePoint. Psst, don’t tell anyone. What is the problem with folder metadata? If your document library has custom metadata columns and you try and tag the file – you get a document information panel where you can assign metadata to the file. However, if you try to do the same to a folder – you won’t get the same ability. But, as mentioned above, there are a few cool workarounds that will help you tag folders with metadata in SharePoint, each with pros and cons, so here are your options. Option 1: Quick Edit While you can’t tag folders with metadata in SharePoint via a Document Information Panel I mentioned above, you can easily do so via Quick Edit function. • Navigate to the document library where you have folders and custom metadata • In the r...